The Organization of Information - 9781591585862

The Organization of Information - Third Edition

The organization of information / Arlene G. Taylor and Daniel N. Joudrey.

From the Back Cover


Arlene G. Taylor • Daniel N. Joudrey

-An extremely well-designed, structured, and articulated work, noteworthy for its clarity and usability. A fine contribution to the field of library and information science."

— Booklist/Professional Reading

This third edition of a modern classic continues to articulate the theory, principles, standards, and tools behind information organization.

As with previous editions, it begins with strong justification for the continued importance of organizing principles and practice. Following a broad overview of the concept and its role in human endeavors, Taylor and Joudrey provide a detailed and insightful discussion of such basic retrieval tools as inventories, bibliographies, catalogs, indexes, finding aids, registers, databases, major bibliographic utilities, and other organizing entities. They then trace the development of the organization of recorded information in Western civilization from 2000 B.C.E. to the present.

Standards of codification (MARC, SGML, and various DTDs), controlled vocabularies and ontologies, and Web 2.0 technologies are but a sample of the extensive topical coverage special to this edition, which also includes:

  • restructured and expanded sections on metadata (description, access, and access control) and subject analysis and aboutness
  • significant revisions to sections dealing with indexing and abstracting, systems and system design, and authority control (especially FRAR)
  • improved coverage of archives and archival finding aids, museums and galleries, and digital libraries.

There is no doubt that The Organization of Information remains the title of choice for students and professionals eager to embrace the heritage, immediacy, and future of this fascinating field of study.

ISBN 978-1-59158-700-2
Libraries Unlimited 
Cover design by Joseph DePinho

Table of Contents

  • Contents Page
  • Contents
  • List of Figures
  • Preface
  • Acknowledgments by Arlene G. Taylor
  • Acknowledgments by Daniel N. Joudrey
  • Chapter 1: Organization of Recorded Information
  • The Need to Organize
  • The Nature of Information
    • The Nature of the Organization of Recorded Information
  • Organization of Information in Different Contexts
    • Libraries
    • Archives
    • Museums (Art and Object Collections)
    • The Internet
    • Digital Libraries and Archives
    • Information Architecture
    • Indexing and Abstracting
      • Indexing
      • Abstracting
    • Records Management
    • Knowledge Management
  • Conclusion
  • Notes
  • Suggested Readings
  • Chapter 2: Retrieval Tools
  • The Need for Retrieval Tools
  • The Basic Retrieval Tools, Their Formats, and their Functions
    • Bibliographies
      • Pathfinders
    • Catalogs
      • Purposes of Catalogs
      • Forms of Catalogs
        • Book Catalogs
        • Card Catalogs
        • Microform Catalogs
        • OPACs
      • Arrangements within Catalogs
        • Classified
        • Alphabetical
        • Chronological and Other
      • Indexes
      • Finding Aids
      • Registers and Other Museum Databases
      • Search Engines and Directories
  • Conclusion
  • Notes
  • Suggested Readings
  • Chapter 3: Development of the Organization of Recorded Information in Western Civilization
  • Inventories, Bibliographies, Catalogs, and Codification
    • Antiquity
    • Middle Ages
    • European Renaissance
    • From Inventories to Finding Lists to Collocating Devices
    • Period of Codification
  • Twentieth Century
    • Description
    • Subject Access
      • Verbal Subject Access
      • Classification
    • Special Materials
      • Archives
      • Museums (Art and Object Collections)
      • Subject Access to Special Materials
    • Mechanization of Bibliography
      • The Documentation Movement
      • Library Automation
  • Conclusion
  • Notes
  • Suggested Readings
  • Chapter 4: Metadata
  • The Basics of Metadata
  • Metadata Schemas
  • Metadata Characteristics
  • Categories of Metadata
    • Administrative Metadata
      • Technical Metadata
      • Preservation Metadata
      • Rights and Access Metadata
      • Meta-Metadata
    • Structural Metadata
      • Implementations of Structural Metadata
      • METS (Metadata Encoding & Transmission Standard)
    • Descriptive Metadata
  • Metadata Models
    • Functional Requirements for Bibliographic Records (FRBR)
      • User Tasks
      • FRBR Entities and Attributes
      • FRBR Relationships
    • Resource Description Framework (RDF)
    • DCMI Abstract Model (DCAM)
  • Metadata Management Tools
    • Application Profiles
    • Metadata Registries
    • Crosswalks
    • Harvesting Tools and Templates
  • Metadata and Cataloging
  • Conclusion
  • Notes
  • Suggested Readings
  • Chapter 5: Encoding Standards
  • Encoding of Characters
  • Encoding of Records
    • MARC (MAchine-Readable Cataloging)
      • MARC 21
      • UNIMARC
      • The Future of MARC
    • SGML (Standard Generalized Markup Language)
      • HTML (HyperText Markup Language)
      • XML (Extensible Markup Language)
        • TEI (Text Encoding Initiative) Schema
        • EAD (Encoded Archival Description) DTD and Schema
        • ONIX (Online Information eXchange) DTD and Schema
        • MARCXML Schema and MODS
  • Conclusion
  • Notes
  • Suggested Readings
  • Chapter 6: Systems and System Design
  • Systems
    • Databases
    • Bibliographic Networks
    • Integrated Library Systems (ILSs)
      • History of the ILS
      • ILS Developments
      • Development of Online Public Access Catalogs (OPACs)
  • System Design
    • Organization of Information and System Design
    • Searching Methods
    • Retrieval Models
    • Standardization and Systems
      • Display
        • Display of Retrieved Results
        • Display of Records
        • Display Guidelines
      • Basic Search Queries
      • Initial Articles
      • Truncation, Boolean Operators, and Proximity
      • Punctuation
    • Federated searching and Z39.50
      • Z39.50
    • User-Centered System Design
      • Universal Design
      • Multiple Languages/Scripts
      • Other Aids for Users
    • Authority-Control Integration
  • Conclusion
  • Notes
  • Suggested Readings
  • Chapter 7: Metadata: Description
  • Units to be Described
    • Finite vs. Continuing Resources
    • FRBR's Entities
  • Creation of Surrogate Records
    • Bibliographic and General Metadata Schemas
      • International Standard Bibliographic Description (ISBD)
      • Anglo-American Cataloguing Rules, Second Edition, 2002 Revision (AACR2R)
      • The Dublin Core (DC)
      • Metadata Object Description Schema (MODS)
    • Domain-Specific Metadata Schemas
      • General International Standard Archival Description (ISAD(G))
      • Describing Archives: A Content Standard (DACS)
      • Encoded Archival Description (EAD)
      • TEI (Text Encoding Initiative) Headers
      • FGDC (Federal Geographic Data Committee) Content Standard for Digital Geospatial 
        Metadata (CSDGM)
      • VRA (Visual Resources Association) Core
      • Categories for the Description of Works of Art (CDWA)
      • Cataloging Cultural Objects (CCO)
      • ONIX (ONline Information eXchange)
    • Other Surrogate Record Types
      • Index and Bibliography Records
      • On-the-Fly Records
  • Conclusion
  • Notes
  • Suggested Readings
  • Chapter 8: Metadata: Access and Authority Control
  • Access
  • Bibliographic Relationships
  • Authority Control
    • Authority Work
    • Authority Files
    • International Authority Control
  • Models and Standards for Authority Control
    • General Bibliographic Standards
      • Functional Requirements for Bibliographic Records (FRBR)
      • Functional Requirements for Authority Data (FRAD)
      • Anglo-American Cataloguing Rules, Second Edition, 2002 Revision (AACR2R)
        • Primary Access Point
        • Additional Access Points
        • Headings for Access Points
      • Statement of International Cataloguing Principles and RDA: Resource Description and Access
      • Dublin Core Agents
      • Metadata Authority Description Schema (MADS)
    • Standards for Archives
      • International Standard Archival Authority Record for Corporate Bodies, Persons, and Families (ISAAR (CPF))
      • Encoded Archival Context (EAC)
      • Describing Archives: A Content Standard (DACS)
    • Standards for Art and Museums
      • Cataloging Cultural Objects (CCO)
      • Categories for the Description of Works of Art (CDWA)
      • VRA (Visual Resources Association) Core
  • Semantic Web
  • Conclusion
  • Notes
  • Suggested Readings
  • Chapter 9: Subject Analysis
  • What is Subject Analysis?
  • Challenges in Subject Analysis
    • Cultural Differences
    • Consistency
    • Nontextual Information
    • Exhaustivity
    • Objectivity
    • Differences in Methods Used
      • Langridge's Approach
      • Wilson's Approaches
      • Use-based Approaches
  • Conceptual Analysis Process
    • Item Examination
    • Content Examination
      • Identification of Concepts
        • Topics Used as Subject Concepts
        • Names Used as Subject Concepts
        • Chronological Elements
      • Content Characteristics
        • Research Methods
        • Point of View
        • Language, Tone, Audience, and Intellectual Level
        • Form and Genre
      • Content Examination Strategies
    • Stages in Aboutness Determination
  • Next Steps in Subject Analysis
  • Conclusion
  • Notes
  • Suggested Readings
  • Chapter 10: Systems for Vocabulary Control
  • Controlled Vocabularies
  • Controlled Vocabulary Challenges
    • Specific vs. General Terms
    • Synonymous Concepts
    • Word form for One-Word Terms
    • Sequence and form for Multiword Terms and Phrases
    • Homographs and Homophones
    • Qualification of Terms
    • Abbreviations and Acronyms
    • Popular vs. Technical Terms
    • Subdivision of Terms
  • Precoordination vs. Postcoordination
  • General Principles for Creating Controlled Vocabularies
    • Specificity
    • Literary Warrant
    • Direct Entry
  • General Principles for Applying Controlled Vocabulary Terms
    • Specific Entry and Coextensive Entry
    • Number of Terms Assigned
    • Concepts Not in Controlled Vocabulary
  • Index Terms for Names
  • Mechanics of Controlled Vocabularies
  • Types of Controlled Vocabularies
    • Subject Heading Lists
      • Library of Congress Subject Headings (LCSH)
      • Sears List of Subject Headings (Sears)
      • Medical Subject Headings (MeSH)
    • Thesauri
      • Art & Architecture Thesaurus (AAT)
      • Thesaurus of ERIC Descriptors
    • Ontologies
  • Natural Language Approaches to Subjects
    • Natural Language Processing (NLP)
    • Keywords
    • Tagging and Folksonomies
  • Conclusion
  • Notes
  • Suggested Readings
  • Chapter 11: Systems for Categorization
  • What are Categories, Classifications, and Taxonomies?
  • Theory of Categorization
    • The Rise and Fall of the Classical Theory of Categories
      • Cracks in the Classical Theory
      • Prototype Theory
  • Bibliographic Classification
    • Hierarchical, Enumerative, and Faceted Classifications
    • Major Bibliographic Classification Schemes
  • Classification Concepts
    • Broad vs. Close Classification
    • Classification of Knowledge vs. Classification of a Particular Collection
    • Integrity of Numbers vs. Keeping Pace With Knowledge
    • Fixed vs. Relative Location
    • Closed vs. Open Stacks
    • Location Device vs. Collocation Device
    • Classification of Serials vs. Alphabetical Order of Serials
    • Classification of Monographic Series (Classified Separately vs. Classified as a Set)
  • Systems for Categorization and the Internet
    • Categories and Taxonomies on the Web
    • Classification on the Internet
    • Clustering Search Results
  • Conclusion
  • Notes
  • Suggested Readings



  • Note
  • Appendices
  • Appendix A: An Approach to Subject Analysis
    • Example
  • Appendix B: Arrangement of Physical Information Resources
  • Appendix C: Arrangement of Metadata Displays
    • Filing History
    • General Rules for Arrangement
    • Filing/Display Dilemmas
    • Notes
  • Glossary
  • Selected Bibliography
  • Index

Library of Congress Catalog Listing

LC control no.: 2008037446
Type of material: Book (Print, Microform, Electronic, etc.)
Personal name: Taylor, Arlene G., 1941-
Main title: The organization of information / Arlene G. Taylor and Daniel N. Joudrey.
Edition: 3rd ed.
Published/Created: Westport, Conn. : Libraries Unlimited, 2009.
Description: xxvi, 512 p. : ill.; 26 cm.
ISBN 13 (alk. paper): 9781591585862
ISBN 10 (alk. paper): 1591585864
ISBN 13 (pbk. : alk. paper): 9781591587002
ISBN 10 (pbk. : alk. paper): 159158700X
Related names Joudrey, Daniel N.
Subjects: Information organization.
Notes: Includes bibliographical references (p. 479-498) and index.
Series: Library and information science text series
Library and information science text series.
LC classification: Z666.5 .T39 2009
Dewey class no.: 025
National bib no.: GBA8B2392
National bib agency no.: 014760831
Other system no.: (OCoLC)236328585
Invalid system no.: (OCoLC)236328594


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